SCANNING BUREAU
Scanning Services fall into two main categories:
• Scanning of large backlogs of documents for upload
into target Document Management Software systems.
• Scanning on a regular scheduled basis for clients
who opt to outsource this particular business requirement.
Document Management can be outsourced to DATASTOR. Flexible options
are provided by DATATSTOR so clients can choose to outsource the
scanning of their archived documentation. No task is too large
or too small for our bureau.
Documents typically converted to CD include:
• Proof of delivery dockets
• Purchase Invoices
• Sales Invoices
• Statements
• Personnel Records
• Wages reports
• Shipping Documents
• Maps & Drawings
DOCUMENT SCANNING
Have all your paper records-correspondence, invoices, delivery
notes, client files, everything - scanned, indexed and saved in
digital format.Save time and money by not having search through
storage files / boxes for those papers, just insert a CD in to
your PC, enter the document name and there it is, ready to be
read, printed out or even emailed. No more misfiling of documents
and no more hidden storage charges.
BOOK SCANNING
A normal desk top flatbed scanner could be used, but that is
essentially rather like a photocopier. A book or document
needs to be laid down flat on the glass surface. That's where
the handling problems begin. A book needs to be pressed
down flat, and that can very easily cause damage to the spine
and bindings. Handling a 500 page book 500 times doesn't help
much either. So we take a totally different approach.
A system whereby the book or document is not in contact with the
scanner. Essentially, it is rather like using a camera to
take a photograph of the book or document. Books can be
scanned in to any format including Adobe PDF, Tiff etc.
We want to do things in the best possible way, and by using the
very latest technology. If a job is worth doing, then let's
do it well.
SCANNING DRAWINGS
We will create top quality CD-ROMs from technical, architectural
and engineering drawings, up to A0 size. Complete with index,
drawing number and embedded retrieval software.
CANON CONVERSION
For existing users of the Canofile 250 or 510, we can convert
the optical disks to Canon's Scanfile system for you. We offer
a Canofile Optical disk conversion service to CD-ROM. The CD-ROMs
made are an exact replica of the original optical disk and emulate
the Canofile's cell structure. This effectively coverts the proprietary
Canofile format to the industry standard Group 4 TIFF. The CD-ROMs
that are produced are self supporting and fully searchable. You
can also have inexpensive backup copies of your new CDs
The main benefits of this Optical Disk conversion are
1. The CD-ROMs can be readily accessed from a PC
2. The optical disk can be reused after conversion
This service is the effective way forward for customers who need
to convert their library of Canofile disk to a more open system.
Ensure that you retain all your information but still get the
benefits from up to date technology. The conversation can be also
made to ASCII format.
CONVERTING APERTURE CARDS TO CD-ROM
We are also able to convert microfilm aperture cards to a digital
format and include retrieval software.
CONVERTING MICROFILM TO CD-ROM & VARIOUS OTHER FORMATS
Microfilm libraries can be scanned and transferred to a digital
format so that all your files can be accessed on PC. The same
service is available for magnetic data.
CONVERTING MICROFICHE TO CD-ROM & VARIOUS OTHER FORMATS
Microfiche libraries can be scanned and transferred to a digital
format so that all your files can be accessed on PC. The same
service is available for magnetic data.
SCANNING PAPER TO PDF FORMAT
Adobe Acrobat and its underlying PDF (Portable Document Format)
technology have set the standard for digital document exchange,
allowing documents to be shared between computer users with different
operating systems, application and fonts while preserving the
exact layout and design of the original document.
PDF is now to be found in a wide range of environments, from
corporate servers to CD-ROMs and Web sites, both in commercial
organisations and government institutions. Its uses range from
internal document communication and archiving to a proofing medium
and even a final format for commercial printing. Acrobat is the
universal tool for document communication in the widest range
of situations and our scanning bureau provides a PDF conversion
service.
SECURE DISPOSAL OF PAPER
For those documents which required a high level of confidentiality,
we arrange for a document destruction unit to be parked directly
outside our premises, while all of your sensitive documents are
shredded on site. You will then receive a “Certificate
of Destruction”, a legal document, which certifies your
documents have been securely disposed of. Our business is
to also ensure that no one knows yours.
SCANNING PAPER TO TIFF or ASCII FORMAT
Should you wish to provide your own indexing, we at Datastor
can scan paper and supply the documents in either a TIFF or ASCII
format.
The tools for the job>
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