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We are often asked by prospective clients what benefits can be derived as a result of outsourcing their document management and document scanning services. As a consequence we have decided to devote a page to this question to provide a better understanding of the major benefits outsourcing can provide companies of all sizes, so let's take a look!


Controlling Capital Costs


In the current economic climate businesses need to invest their capital into hardware and products that directly generate revenue, not on equipment that is peripheral to their core activities. Specialised scanning equipment, IT hardware and software are often high value items that make sense for a scanning bureau to purchase (as opposed to a client) as the cost is distributed across many clients and used daily. Outsourcing converts fixed costs into variable costs and allows you to utilise the capital in other areas of your business.


Reduced Personnel Costs


Recruiting and training personnel can be very expensive depending on the level of expertise required and the term of the project. Hiring temporary staff or redeploying internal staff do not always live up to expectations. Outsourcing lets you focus human resources where they are most beneficial to your business.


Expertise and Efficiency


Companies rarely have trained and experienced staff on hand to tackle document management/document scanning projects and therefore outsourcing allows you to draw on a talent pool of trained and experienced staff at a much reduced cost. By utilising experienced personnel you can reduce the research and development and training costs and leverage the economies of scale of our operation to provide competitive advantage and greater efficiency


Project Implementation


By utilising our knowledge and experience not only are you able to save costs but project implementations are also likely to be faster and more efficient and therefore deliver a much faster return on investment.


Given our years of experience in the market place it is unlikely that we will not have processed similar documents with similar (or the same) requirements. We can therefore help you avoid any pitfalls you may come across and/or provide invaluable information to enable your project to be a success.

Risk Reduction

Every project and investment carries an element of risk, technology, markets, compliance, competition and financial conditions can and do change very quickly. Outsourcing can help you reduce the risk by enabling you to outsource a certain element of the risk to an outsourcing company that may have a better understanding of the risks involved with particular elements of the project.

Economies of Scale

Many small and medium sized businesses cannot afford to compete with larger corporates with regard to their support services, IT infrastructure and business contacts. Outsourcing can provide access to equipment, IT infrastructure, enterprise class electronic document management, services, expertise and contacts which would otherwise be beyond your budget by sharing the costs with other companies utilising the outsourced service.

To discover how Datastor can enable you to reap the benefits of outsourcing your document management please contact us here or call 0844 264 1744




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