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paper_scanningCompanies are increasingly turning to document scanning services to digitise their paper records  in order to create a paperless office environment.

Scanned paper records not only save space but also allow you to integrate your paper records into line of business applications, automate work-flows and improve handling efficiency.

Document scanning converts all your old paper documents into an electronic format that can be stored, retrieved and shared more easily. It is often a cheaper solution than hiring storage space.

Why should your company consider scanning?

  • Your company paper work is becoming unmanageable?
  • It's becoming more difficult to locate documents efficiently?
  • Your company is running out of storage space

At Datastor we recognise that every company has its own ways of working with documents and has its own unique requirement for electronic archiving and retrieval.

The depth of knowledge and experience of the team at Datastor enables us to adopt a flexible approach to providing a solution, scanning your paper to meet your specific needs whilst ensuring the highest standards in security, quality, accuracy and audit.

Typically the records we will be asked to scan include:

Our experienced staff will prepare the documents before scanning by removing any binders, lever arch files, staples, paperclips, etc. then scan, index and quality check the electronic images.

The documents, once scanned, can be converted into a number of different formats, such as PDF, JPEG, GIF and TIFF. Images can also be converted into internet-ready formats.

After scanning, we will index the new electronic documents for easy accessibility or they can be converted into readable PDF files. The additional process of Optical Character Recognition (OCR) will allow you to edit the content of the scanned documents. Scanned images can then be transferred to your preferred media, such as file servers, hard drive, or CD/DVD.

The original documents can either be returned to you, or can be securely destroyed. Read more

Normally the process of document scanning and indexing etc. is performed within our secure processing centre. For more sensitive records or simply for peace of mind, the work can be carried out by our team On-Site at your location.

For more information on our document scanning solutions and services, contact us

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